Contractor management

Contractor management software for construction

Manage every contractor and supplier in one place, with access, credentials and purchase orders tracked together, so only compliant parties are cleared to work.

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What you get

Everything in one place

All contractors in one place

Contractors and suppliers managed centrally, with access and compliance status against each one.

Checked before site entry

Credentials and approvals verified before anyone is cleared to work, from your phone.

Purchase orders & cost

Raise and track POs against each contractor, with live budget oversight.

Compliance status at a glance

See who is approved and what is outstanding across your whole supply chain.

Reuse across projects

Contractor records and documents carry across every job, not re-entered each time.

One contractor management system

A single contractor management system and platform for approvals, compliance and cost, instead of separate tools that never talk to each other.

Contractor tracking

Track the status, documents and spend for every contractor in one live view, across every project.

Works on any device

Check who is cleared to work and update contractor records from a phone, so contractor management travels to site.

Role-based access

Permissions by role, so each person sees the contractors relevant to their work.

Your supply chain

Every contractor, checked before site

Software for construction contractors keeps your whole supply chain in one place: access, credentials and compliance status against each contractor, all verified before anyone is cleared to work on site.

Contractors and suppliers managed centrally
Credentials and approvals checked before site entry
See who is approved and what is outstanding
Evie Cook
Electrician · Edwards Ltd
Asbestos awareness training
Valid · exp 21/07/2026
Up to date
City & guilds level 3
Valid · exp 13/08/2026
Up to date
ECS card
Valid · exp 22/07/2026
Up to date
Hot works permit
Valid · exp 24/07/2026
Up to date
Ladder inspection & usage
Not required
Marked not required
Lockout/tagout (LOTO) training
Valid · exp 24/07/2026
Up to date
5 of 6 up to date
Checked before site entry
Scan to verifyCredentials valid on site
Procurement

Contractors, purchase orders and cost together

Raise purchase orders to trade partners from inside the project. Lines link to CVR packages, orders over a user's limit go for approval first, and invoices are recorded against each PO, so contractor spend is controlled before it is committed.

Only active trade partners can be ordered from
Approval limits per user, with an activity log
Invoices checked against the PO balance
See how purchase orders work
app.syncsoftware.uk/projects/hqck/purchase-orders/1062
Dashboard
Customers
Trade Partners
Projects
Credentials
Engineers
Purchase Orders
Health & Safety
Customer Invoices
Team
Account
Config Settings
Linked Portals
Notifications 12
Profile
Help
Back to project
Purchase order detailsActivity Log
Preview PDF⌄ Preview & sendPreview PDFDownload PDFRaise & saveRegenerate PDF Update PO
Approval has been sent to:
Michael KnightAlexandra Lee
HQCK-Colchester-Design & Planning ● Awaiting approval
PO-1062
HQCK-MECH-04
Trentside Mechanical Ltd
Mechanical
21/10/2026
Approve
Line itemsAllocationAdd line item
DescriptionQtyPricePackageTotal
Fan coil units, level 26£1,240.00Mechanical£7,440.00
Additional data points16£145.00Electrical£2,320.00
Lines2
Variations1
PO total£9,760.00
Over the limit?
It goes for approval first
Who it's for

Built for every role on the job

General contractors

Oversight of compliance and cost across the whole supply chain.

Project managers

See contractors, POs and compliance against each project.

Site managers

Check who is cleared to work before they step on site.

Commercial teams

Track POs and spend per contractor, with approvals before payment.

Directors & owners

Prove a compliant, well-run supply chain to clients and insurers.

How it works

Set up in minutes

1

Add your contractors

Bring contractors and suppliers into one place, with their documents and access.

2

Check and approve

Verify credentials and approvals before anyone is cleared to work on site.

3

Track work and cost

Raise POs, monitor spend, and keep compliance status current across the supply chain.

Frequently asked questions

Yes. Each user has a PO limit. A purchase order over that limit, or on a project below your profit percentage limit, goes to an approver whose bounds cover it before it can be sent.

Sync handles the procurement side of a project: trade partner purchase orders with line items linked to CVR packages, approvals, sending to the trade partner and invoices recorded against each order.

Contractor management software gives construction firms one place to manage contractors and suppliers, their access and credentials, and the purchase orders raised against them, so only compliant parties are cleared to work and cost stays under control.

Yes. Credentials and approvals are verified before anyone is cleared to work, and you can check status from any device.

Yes. POs and spend are tracked against each contractor with live budget oversight, so commercial control and compliance move together.

Yes. Contractor records and documents are reused across every job rather than re-entered each time.

Access is role-based, so each person sees the contractors relevant to their work while sensitive detail stays controlled.

Both. Sync is a contractor management system and platform in one: contractors, suppliers, credentials and purchase orders are managed together, so approvals, compliance and cost stay connected rather than split across separate tools.

Yes. Sync is UK contractor management software, built for how UK construction firms run their supply chain, with credentials checked before site and purchase orders tracked against each contractor.

Sync runs in any browser, and the Sync mobile app for iOS and Android lets site teams check who is cleared to work from their phone. Either way, your contractor records and compliance status travel with you rather than staying back at the office.

Related terms
CSCS card RAMS
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